PTO Calculator
A PTO (Paid Time Off) calculator is a human resources planning tool used to project accrued vacation, sick, or personal leave balances over a specified timeframe. It calculates PTO accumulation based on either working hours (hourly accrual) or completed pay periods (per-period accrual), factoring in the starting hours balance and deducting planned or taken leave to estimate the final remaining balance.
Estimate your future accrued Paid Time Off (PTO) or vacation balance. Enter your starting balance, accrual rate details, and planned vacation hours to see your projected end balance.
Quick Answer
Estimate your accrued Paid Time Off (PTO) balance. Input your starting balance, accrual rate (per hour or period), and planned time off to project your future balance.
Your current accrued PTO hours balance.
Number of hours you earn at the end of each pay period.
The number of upcoming pay periods you want to estimate.
Vacation/sick hours you intend to take during this period.
Ending PTO balance
64 hours
Total accrued: +40 hours
Examples
40 hours starting, 4 hours per period bi-weekly for 12 periods, 16 hours used
Ending Balance: 72 hours
16 hours starting, 0.04 hours per hour worked for 80 hours, 8 hours used
Ending Balance: 11.2 hours
0 hours starting, 5 hours per period monthly for 6 periods, 0 hours used
Ending Balance: 30 hours
How it works
The calculator projects your Paid Time Off balance by adding accrued hours to your starting balance and deducting any planned time off:
Hourly Accrual Mode:
Total Accrued = Hours Worked × Accrual Rate (per hour)
Ending Balance = Starting Balance + Total Accrued − PTO Used
Pay Period Accrual Mode:
Total Accrued = Pay Periods × Accrual Rate (per period)
Ending Balance = Starting Balance + Total Accrued − PTO Used
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